Pharmacy with POS, Multi-Store & Purchase Management
This all-in-one module manages every aspect of a clinic pharmacy—from billing and dispensing to stock tracking, multi-store coordination, and supplier purchases—ensuring accuracy, compliance, and financial transparency.
Integrated Pharmacy POS (Point of Sale)
DOClinic’s integrated pharmacy POS streamlines billing and medicine dispensing for faster, accurate service. Automatically link prescriptions to patient records, scan barcodes for rapid checkout, and apply prices and discounts instantly. Accept payments via cash, card, or insurance panels, while generating receipts on the spot to ensure seamless pharmacy operations.
- Real-time patient-linked billing with prescription integration
- Barcode scanning for fast checkout
- Auto-price and discount application
- Support for cash, card, and panel/insurance billing
- Print or email receipts instantly
Multi-Store Pharmacy Management
Manage multiple pharmacy outlets effortlessly from one platform. DOClinic lets you control stock, pricing, and sales per store while enabling inter-store transfers with approval workflows. Get location-wise visibility, centralized reporting, and user access control for smooth multi-branch pharmacy operations.
- Create and manage multiple pharmacy stores (main, satellite, department-level)
- Inter-store transfer of medicines with approval workflow
- Location-wise stock visibility and user access control
- Store-specific pricing, purchase, and sales records
Inventory & Stock Management
Maintain real-time tracking of all medicines with DOClinic. Monitor batch numbers, expiry dates, and quantities while receiving alerts for low or near-expiry stocks. Use FIFO/LIFO methods for audits, auto-adjust for returns or damages, and ensure accurate stock levels at all times.
- Batch, expiry, and quantity tracking for every product
- Stock alerts for minimum/maximum levels and near-expiry items
- FIFO/LIFO and consumption tracking for audits
- Auto-adjustments for returns, damages, or expired drugs
Purchase & Supplier Management
Streamline procurement with DOClinic’s purchase management tools. Track supplier performance, manage approved vendor lists, create purchase orders, match invoices with GRNs, and monitor deliveries and payment status to maintain efficient supply chains.
- Manage approved supplier list and contact details
- Create and track purchase orders with delivery dates
- GRN (Goods Receipt Note) and invoice matching
- Track supplier performance, returns, and payment status
Barcode Generation & Product Tagging
Ensure error-free dispensing and restocking with DOClinic. Generate and print barcodes for each product batch, scan at POS or during stock-taking, and maintain complete SKU traceability for quick operations and accurate audits.
- Generate and print barcodes for each product batch
- Scan barcodes at POS, transfer, or stock take
- Maintain SKU-based product traceability
Prescription Integration & Auto-Matching
Dispense medicines directly from consultant prescriptions with DOClinic. Automatically pull medicines from electronic prescriptions, flag dosage errors or duplication, and track fulfilled versus unfulfilled prescriptions to improve patient safety.
- Auto-pull medicines from linked electronic prescription (eRx)
- Flag dosage mismatches or duplication
- Track fulfilled vs unfulfilled prescriptions
Expiry Management & Near-Expiry Alerts
Prevent losses with DOClinic’s expiry tracking. Receive automated alerts for near-expiry stock, mark expired items, generate write-off reports, and manage supplier returns to reduce waste and ensure compliance.
- Automated alerts for nearing expiry stocks
- Mark expired stock and generate write-off reports
- Enable return to supplier based on expiry rules
Returns & Refund Management
Handle patient or supplier returns efficiently with DOClinic. Process refunds or adjustments, log reasons for returns, and track supplier replacements, making pharmacy operations smoother and fully auditable.
- Process patient returns with refund or adjustment
- Record reasons (expired, unused, allergic reaction, etc.)
- Supplier return process with tracking and replacement
Panel & Insurance Billing Support
Simplify insurance billing with DOClinic. Record panel-based pharmacy sales, maintain separate ledgers for patients and panels, and generate comprehensive claim summaries for fast and accurate reimbursement.
- Record pharmacy items under panel claim with approval
- Separate credit ledger for panels and patients
- Generate claim summary by panel or vendor
Batch & Expiry-Based Dispensing
Enhance dispensing accuracy with DOClinic. Dispense medicines by batch using FEFO (First Expiry First Out), record batch details for traceability, and generate batch-wise reports for inventory management and recall readiness.
- Dispense by batch based on earliest expiry (FEFO)
- Record dispensed batch for traceability and recalls
- Batch-wise stock depletion reporting
Purchase History & Vendor Ledger
Keep track of purchase trends and vendor accounts with DOClinic. Monitor order history by product or vendor, maintain ledgers of credit and payments, and generate reports for pending purchase orders or unpaid invoices.
- Track order history by product or vendor
- Maintain running ledger of vendor credits and payments
- Generate pending PO and unpaid invoice reports
Price Control & Dynamic Pricing
Maintain control over product pricing with DOClinic. Define MRP, purchase price, and markup, apply category-specific pricing for insurance or private billing, and allow auto-updates from GRN or manual adjustments with role-based control.
- Define MRP, purchase price, and markup per product
- Price category settings for insurance/panel/private billing
- Auto-update price from GRN or allow manual overrides with role control
Pharmacy Analytics & Reporting
Gain actionable insights with DOClinic analytics. Access daily sales, top-selling items, stock aging, fast-moving inventory charts, and vendor performance dashboards. Export reports to Excel or PDF to support strategic decisions.
- Daily sales, top-selling items, and revenue reports
- Stock aging, dead stock, and fast-moving inventory charts
- Vendor performance and profitability dashboards
- Export reports to Excel/PDF
Stock Take & Audit Tools
Ensure stock accuracy with DOClinic. Conduct physical stock verification by batch or store, reconcile discrepancies using barcode-based counting, and generate variance and adjustment reports for complete audit readiness.
- Conduct physical stock verification by batch/store
- Barcode-based counting and reconciliation
- Generate variance and adjustment reports
Access Control & User Permissions
Secure sensitive pharmacy operations with DOClinic. Assign role-based permissions for billing, purchasing, or stock edits, track all transactions via audit logs, and receive alerts for unauthorized actions or unusual discounts.
- Role-wise permission for billing, purchasing, stock editing
- Audit logs of all transactions by user
- Alerts on unauthorized actions or large discounts
Alerts on unauthorized actions or large discounts
Never run out of stock with DOClinic’s smart procurement. Get reorder suggestions based on consumption trends, auto-generate purchase requisitions, and forecast future stock needs using doctor-wise prescription patterns for optimal inventory planning.
- Suggest reorders based on past consumption and threshold levels
- Auto-generate purchase requisitions for review
- Forecast stock needs based on doctor-wise prescription trends
Key Benefits for Clinics
- Centralized management of pharmacy sales and inventory across branches
- Fast and accurate dispensing aligned with prescriptions
- Reduction in medicine expiry losses and stock discrepancies
- Complete financial transparency in pharmacy and purchasing
DOClinic Pharmacy Management: Streamlined, Accurate & Profitable
Integrated Pharmacy POS & Prescription Linking
- Fast and user-friendly billing directly linked to patient prescriptions.
- Barcode scanning for quick checkout and error-free dispensing.
- Automatic price calculation, discounts, and support for cash, card, or insurance panels.
- Instant printing or emailing of receipts for smooth transactions.
Multi-Store Inventory & Stock
Control
- Centralized management of multiple pharmacy outlets with real-time stock visibility.
- Track batch numbers, expiry dates, and quantities with automated alerts for low or near-expiry stock.
- Manage inter-store transfers, store-specific pricing, and consumption tracking for audits.
- Auto-adjust stock for returns, damages, or expired items to maintain accuracy.
Purchase, Supplier & Analytics Management
- Streamline procurement with vendor tracking, purchase orders, GRN matching, and supplier performance monitoring.
- Generate detailed reports on sales, revenue, stock aging, vendor performance, and profitability.
- Intelligent auto-reorder suggestions based on consumption trends to prevent stockouts.
- Role-based access and audit logs ensure secure, compliant operations across the pharmacy.