HR & Payroll Management
This module simplifies and automates all HR operations, including employee onboarding, attendance tracking, shift scheduling, payroll generation, and compliance, ensuring a productive, well-managed, and compliant workforce environment.
Employee Database Management
DOClinic allows you to maintain a centralized, comprehensive record of all clinic staff and consultants. Capture essential personal and professional information, upload official documents like CNIC, contracts, licenses, and degrees, and track employment status. Streamline staff management by organizing designations, departments, and reporting managers efficiently.
- Store personal details, contact info, qualifications, and joining dates
- Upload documents like CNIC, contract, licenses, degrees
- Define designations, departments, work locations, and reporting managers
- Track employment status (active, resigned, terminated)
Role & Department Mapping
Easily classify employees for payroll, reporting, and operational workflows. Assign staff to multiple departments, define roles such as permanent, part-time, or contract, and manage consultants separately with custom configurations. This ensures smooth HR operations and clear organizational hierarchy.
- Assign users to multiple departments (e.g., front desk, nursing, pharmacy)
- Designate roles such as permanent, part-time, contract, visiting
- Manage consultants separately with custom configurations
Shift & Schedule Management
Define and manage staff working hours, shifts, and off-day policies effortlessly. Create day/night, rotating, or custom shifts, auto-assign staff to rosters, and apply rules for breaks, late arrivals, early exits, and overtime. Shift change approvals and logs ensure accountability and optimized workforce management.
- Create day/night, rotating, or custom shifts
- Auto-assign staff to shift rosters with weekly views
- Apply rules for break time, late arrival, early exit, and overtime
- Enable shift change approvals and logs
Attendance Tracking & Timesheet Management
Monitor staff attendance with biometric integration or manual systems. Track check-ins, late arrivals, early exits, and absences, while generating accurate daily or monthly attendance and overtime reports. DOClinic ensures your clinic maintains workforce transparency and efficiency.
- Integrate with biometric device or RFID attendance (optional)
- Mark attendance manually or import via Excel
- Track late arrivals, absences, early exits
- Generate daily/monthly attendance reports and overtime sheets
Leave & Holiday Management
Automate leave applications, approvals, and calendar management. Define leave types, entitlements, carry-forward rules, and encashment policies. Multi-level approval workflows and portal/app access for staff make leave management seamless and transparent.
- Define leave types: annual, sick, casual, unpaid
- Set leave entitlements, carry-forward policies, and encashment rules
- Enable staff to apply for leave via portal or app
- Multi-level approval workflows and calendar integration
Payroll Configuration & Salary Setup
Set up flexible payroll structures tailored to employee groups. Define components such as basic pay, allowances, incentives, deductions, and statutory contributions. Support hourly, daily, or monthly salaries and map bank accounts for smooth salary disbursement.
- Define salary components: Basic, Allowances, Incentives, Deductions
- Support hourly, daily, or monthly salary types
- Configure EOBI, gratuity, provident fund, or bonuses
- Map bank accounts for salary transfers
Automated Payroll Processing
Generate accurate payrolls effortlessly at the end of each cycle. DOClinic automatically calculates salaries based on attendance, leaves, taxes, loans, and deductions. Include bonuses or incentives, and generate salary sheets and pay slips in bulk, saving HR time and reducing errors.
- Auto-calculate salaries based on attendance and shifts
- Deduct leaves, taxes, loans, and late marks automatically
- Include bonuses, incentives, or consultant share
- Generate salary sheets and pay slips in bulk
Consultant Pay & Share Management
Manage revenue-sharing consultants with precision. Set fixed, percentage-based, or hybrid earning rules, auto-calculate payable amounts based on services performed, and generate detailed consultant-wise revenue vs payout reports. Share or print consultant pay slips efficiently.
- Set share rules (fixed per visit, % of procedure/investigation, hybrid)
- Auto-generate payable amounts based on performed services
- View consultant-wise revenue vs payout report
- Print/share consultant share slips
Loan, Advance & Deduction Tracking
Track staff loans, salary advances, and deductions seamlessly. Define EMI schedules, automate recovery via payroll, and maintain individual employee ledgers. Generate reports for outstanding balances, ensuring transparent and accurate financial management.
- Track employee loans, salary advances, and monthly deductions.
- Deduct from payroll automatically
- Maintain ledgers for each employee
- Generate outstanding loan reports
Payslip Generation & Distribution
Create and distribute professional salary slips for all employees. Include detailed breakdowns of earnings, deductions, and leave summaries, delivered via email or printable PDFs. Staff can access their salary history securely through the DOClinic portal or app.
- Include earnings, deductions, leave summary, net payable
- Email or print payslips in PDF format
- Enable staff access to their own salary history via app or portal
Statutory & Tax Compliance
Ensure your clinic stays compliant with local employment laws and statutory deductions. Configure tax brackets, EOBI, gratuity, PF, and other contributions. Generate reports for audits, tax filings, and HR compliance effortlessly, reducing legal risk.
- Configure income tax brackets and EOBI contributions
- Generate reports for tax filings, audits, and HR audits
- Maintain gratuity, PF, and government contribution reports
Employee Performance Tracking (Optional)
Track staff performance, attendance, and task completion for HR evaluations. Implement supervisor-based ratings, KPI scoring, and performance trends analysis to inform promotions, appraisals, and workforce planning.
- Monitor attendance, punctuality, task completion
- Allow supervisor-based ratings or KPI scoring
- View performance trends for HR decisions
HR Letters & Document Templates
Generate official HR documents quickly and accurately. Create offer letters, experience letters, appraisal notices, and warnings with dynamic fields, customizable templates, and clinic branding. Maintain a history of issued documents for transparency.
- Offer letters, experience letters, appraisal letters, warnings
- Customizable templates with clinic logo and signatures
- Maintain issue history and signed document records
Resignation & Exit Management
Streamline the staff exit process from resignation to clearance. Track last working dates, final settlements, approvals, and handover of documents. Record exit interviews and ensure smooth transition while maintaining compliance.
- Accept resignation requests and process approvals
- Track last working date, final settlement, and clearance status
- Record exit interviews and document handover
HR Reports & Analytics
Gain actionable insights from your HR operations with DOClinic’s reporting and analytics. Monitor headcount, attrition, leave trends, payroll summaries, overtime, and salary breakdowns. Export data to Excel, PDF, or integrate with financial systems for informed decision-making.
- Staff headcount summary, attrition rate, leave trends
- Monthly payroll summary, department-wise salary cost
- Salary component breakup, overtime report, and more
- Export to Excel, PDF, or integrate with financial systems
Key Benefits for Clinics:
- Centralized control of all HR & payroll activities
- Reduced manual errors and workload on admin staff
- Improved staff satisfaction through timely payroll and transparency
- Full compliance with legal requirements and record keeping
DOClinic HR & Payroll Management: Streamline Your Workforce with Precision
Comprehensive Employee & Role Management
- Centralized employee database with personal, professional, and document details.
- Assign roles, departments, and reporting managers with full clarity.
- Manage consultants and visiting staff with separate configurations.
Automated Payroll & Attendance Processing
- Auto-calculate salaries based on attendance, shifts, leaves, and incentives.
- Generate bulk salary sheets, payslips, and consultant share slips.
- Track loans, advances, deductions, and statutory contributions seamlessly.
Smart Scheduling, Leave & Performance Tracking
- Define shifts, session timings, and attendance rules with automated approvals.
- Manage leave applications, entitlements, and multi-level workflows.
- Track staff performance, KPIs, and generate insightful HR reports.