Patient Billing
The Patient Billing module manages the complete financial cycle for clinical services, ensuring transparent pricing, flexible payment handling, and real-time revenue tracking. It supports both direct and credit billing with integration across departments for error-free invoicing.
Consultation & Service Billing
DOClinic automatically generates accurate bills for consultations, procedures, investigations, and clinical services. Fees are applied based on doctor, session, or service type, including repeat or hourly charges, ensuring every patient visit is correctly accounted for.
- Consultation fee auto-applied based on doctor/session
- Charge for services like Echo, ECG, dressing, or injections
- Multiple charge categories: one-time, repeat, hourly
Automated Invoice Generation
Create detailed, itemized invoices instantly with DOClinic. Services from EMR, lab, radiology, and pharmacy are auto-pulled, while doctor, department, quantities, prices, discounts, and taxes are included—ready at visit closure or on demand.
- Auto-pull services rendered from EMR, lab, radiology, and pharmacy
- Generate invoice immediately at visit closure or on request
- Include doctor name, department, quantity, price, and discounts
- Tax-calculation ready (GST/VAT supported where applicable)
Flexible Payment Modes
Accept payments in multiple formats with ease. DOClinic supports cash, credit/debit cards, mobile wallets, QR codes, and bank transfers, including split payments and multi-currency transactions, giving patients complete flexibility.
- Cash, credit/debit card, mobile wallets, QR codes, bank transfer
- Accept partial payments with due amount tracking
- Multi-currency support for international or expat clinics
Discount & Package Handling
Apply service-based, patient-specific, or promotional discounts automatically. DOClinic supports percentage or fixed discounts, bundled packages, and optional approval workflows, ensuring accurate pricing while maximizing patient satisfaction and revenue.
- Percentage or fixed-value discount options
- Define custom packages with bundled pricing
- Auto-apply packages based on services used
- Optional approval workflows for manual discounts
Panel & Insurance Billing Integration
Seamlessly manage insurance and panel billing with DOClinic. Auto-detect eligibility, split bills between patient and insurer, generate claim-ready invoices, and track claim approvals and rejections for hassle-free reimbursements.
- Split billing between patient and insurer (co-pay system)
- Auto-detect eligibility and covered services
- Generate separate invoices for claim submission
- Track claim status, approvals, and rejections
Due Amounts & Credit Billing
Track outstanding balances effortlessly. DOClinic allows patient- or visit-level credit billing, sends SMS/email reminders for unpaid invoices, generates detailed due reports, and can apply penalties or interest on overdue amounts if configured.
- Allow visit-level or patient-level credit billing
- SMS/email reminders for unpaid invoices
- Generate due reports with patient-wise breakdown
- Apply penalty/interest on overdue amounts (if enabled)
Advance Payments & Refund Management
Manage patient advances and refunds seamlessly. DOClinic auto-adjusts advance payments during billing, maintains a full ledger, issues refunds with approvals, and generates detailed receipts for transparent financial tracking.
- Auto-adjust advances during final billing
- Maintain ledger with full credit/debit history
- Issue refunds with approval and reference
- Generate refund receipts and logs
Invoice Printing & Digital Sharing
Produce professional invoices branded for your clinic. DOClinic enables printing with QR codes, sharing via SMS, email, or patient app, and exporting in PDF or Excel formats for convenient record-keeping.
- Print with clinic branding and QR code
- Share via SMS, email, or patient app
- Export invoice in PDF or Excel format
Pharmacy Billing Integration
Automatically link OPD prescriptions with pharmacy billing. DOClinic generates bills for dispensed medicines in real-time, supports item returns, and updates inventory instantly, ensuring accuracy and efficiency.
- Auto-generate bill for dispensed medicines
- Include in same or separate invoice based on configuration
- Support item returns and inventory updates
Lab & Radiology Billing Integration
Bill seamlessly for lab and radiology tests. DOClinic maps rates per panel or test, includes technician charges if needed, and flags unbilled orders to prevent report release without payment.
- Lab panel and test-wise rate mapping
- Radiology procedure billing with technician charge (if needed)
- Flag unbilled orders and prevent report release without billing
Billing Dashboards & Daily Summaries
Monitor revenue with real-time dashboards. Track daily collections by user, counter, or department, view cash vs card collections, dues, discounts, and analyze doctor- or department-wise revenue trends effortlessly.
- Daily collection summary by user, counter, or department
- Track cash vs card collections, dues, and discounts
- Doctor-wise, department-wise revenue tracking
Customizable Tariff Management
Manage flexible rate cards for different patient types, panels, or doctors. DOClinic supports time-based, weekend, or specialty-specific rates, with version-controlled rate updates for accurate and compliant billing.
- Patient-wise, panel-wise, or doctor-wise pricing
- Time-of-day or weekend-based rate variations
- Rate update history with version control
Role-Based Billing Access & Permissions
Secure financial operations with strict access controls. Define who can generate invoices, apply discounts, or edit bills, while super-admins maintain override rights and a full audit trail of all billing activities.
- Define who can generate invoices, apply discounts, or edit bills
- Super-admin override for sensitive operations
- Full audit log of billing-related actions
Package Consumption Tracking
Track patient service package usage automatically. DOClinic deducts services from assigned packages, alerts staff when limits are near, and generates detailed package consumption reports for better patient and revenue management.
- Auto-deduct visits/services from assigned packages
- Alert when nearing package exhaustion
- Generate package usage reports
Proforma Invoice & Estimation
Generate provisional bills for pre-approval or estimates. DOClinic allows non-final invoices for treatment packages or pre-surgery billing, which can be converted into final invoices post-approval for transparency and planning.
- Create non-final (proforma) invoices for patient review
- Use for treatment packages or pre-surgery billing
- Convert proforma to final invoice post-approval
Integration with Financial Reports
DOClinic integrates billing seamlessly with your financial reporting system. Sync invoices with income, tax, and revenue dashboards, export to accounting software, and generate P&L, collection summaries, and aging reports effortlessly.
- Sync bills with income, tax, revenue dashboards
- Export data to accounting software (optional APIs available)
- Generate P&L, collection summary, and aging reports
Key Benefits:
Reduces billing errors and revenue leakage
- Provides transparency and trust to patients
- Ensures fast billing turnaround and improves front-desk efficiency
- Fully integrated with services, pharmacy, and EMR
Comprehensive Patient Billing & Revenue Management with DOClinic
DOClinic transforms clinic billing into a fast, accurate, and fully integrated workflow. From consultations and services to insurance claims, packages, and financial reporting, the system ensures seamless billing operations, improves revenue capture, and enhances patient satisfaction.
Automated & Accurate Billing
- Auto-generate bills for consultations, procedures, lab, radiology, and pharmacy services.
- Itemized invoice creation with doctor, department, quantity, price, discounts, and tax calculations.
- Real-time integration with EMR, lab, radiology, and pharmacy ensures no missed charges.
Flexible Payments, Discounts & Package Management
-
Apply service-based, patient-specific, or promotional discounts
automatically. -
Apply service-based, patient-specific, or promotional discounts
automatically. - Manage custom packages, track usage, and auto-deduct services for precise billing.
Panel, Insurance & Financial Integration
- Integrate with financial dashboards and accounting software for P&L, revenue, and aging reports.
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Seamlessly link panel and insurance rules with co-pay calculation and claim-ready
invoices. - Track claim status, approvals, rejections, and due amounts efficiently with reminders.